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With Excel format export, you can get extract flexible data for analysis, customized reportsreporting, data sharing, and record-keeping outside the platform. Here's what exported data looks like and how to format it before exporting.
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Rows look like this
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By default, every row is an issue, and if you export transitions or comments the rows will not be merged, so there will be no merged cells hat hinder sorting and filtering of data.
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Columns are fields, comments data, transition data, or approval data. The columns are in colors that goes like this:
Purple: Issue columns
Orange: Comments
Green: Transitions
Comments look like this:
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Transitions look like this
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Approvals look like this:
areas:
Issue fields green color header (e.g., Key, Summary, Story points).
Comments, purple header, with details like author, visibility, and timestamp.
Transitions, blue color header, with historical data such as initial/final statuses and time spent in each status.
Sections explained
Comments
Comments in the export include:
Author and timestamp.
Visibility settings (e.g., public or restricted).
The comment content.
Example:
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Transitions
Transition data contains detailed progress information, including:
Transition dates and times.
Initial and final statuses.
Time spent in each status.
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Approvals
Approval data includes:
Approval decision (e.g., Approved, Rejected).
Outcome status after the decision.
Timestamp and approver details.
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JQL
Please note, at the end of the file, you can find the original JQL, example:
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Adapt data format before exporting
Date fields
Its format is the one the Jira instance has set in Look and field Complete Date/Time Format:
Duration fields
Duration fields, such as time spent, aggregate time spent, time estimate, aggregate time estimate, time original estimate, aggregate time original estimate:
Format: the one the Jira instance has set on Time tracking Time tracking format:
They are calculated based on Jira setting in Working hours per day and Working days per week
Transitions area - duration fields
"Time in final status" and Time in initial status:
Format: the one the Jira instance has set on Time tracking Time display format
They are calculated in real hours, not working hours. For example:
3 days = 72 real hours, even if there are only 24 working hours.
Number
Format number from Excel settings:
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