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With Excel export, you can extract flexible data for analysis, customized reporting, data sharing, and record-keeping outside the platform.
In the excel file you will find:
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Color differentiation:
Purple: Issue columns
Orange: Comments
Green: Transitions
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Structured headers: The headers will be organized into one row.
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Text alignment: The text fields will be aligned at the top in all cells.
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Here's what exported data looks like and how to format it before exporting.
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Rows look like this
By default, every row is an issue, and if you export transitions or comments the rows will not be merged, so there will be no merged cells hat hinder sorting and filtering of data.
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Linkable columns: The key column is linkable to facilitate navigation from the file to Jira.
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By default, every row is an issue, but, if you export transitions or comments the rows will be merged and you could have more than one row per issue
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Columns are fields, comments data, transition data, or approval data.
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Comments look like this:
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Transitions look like this
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Approvals look like this:
Columns areas:
Issue fields green color header (e.g., Key, Summary, Story points).
Comments, purple header, with details like author, visibility, and timestamp.
Transitions, blue color header, with historical data such as initial/final statuses and time spent in each status.
Sections explained
Comments
Comments in the export include:
Author and timestamp.
Visibility settings (e.g., public or restricted).
The comment content.
Example:
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Transitions
Transition data contains detailed progress information, including:
Transition dates and times.
Initial and final statuses.
Time spent in each status.
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Approvals
Approval data includes:
Approval decision (e.g., Approved, Rejected).
Outcome status after the decision.
Timestamp and approver details.
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JQL
Please note, at the end of the file, you can find the original JQL, example:
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Adapt data format before exporting
Date fields
Its format is the one the Jira instance has set in Look and field Complete Date/Time Format:
Duration fields
Duration fields, such as time spent, aggregate time spent, time estimate, aggregate time estimate, time original estimate, aggregate time original estimate:
Format: the one the Jira instance has set on Time tracking Time tracking format:
They are calculated based on Jira setting in Working hours per day and Working days per week
Transitions area - duration fields
"Time in final status" and Time in initial status:
Format: the one the Jira instance has set on Time tracking Time display format
They are calculated in real hours, not working hours. For example:
3 days = 72 real hours, even if there are only 24 working hours.
Number
Format number from Excel settings:
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