Manage costs
Welcome to Budgety: the budget and cost management solution for Jira.
Designed to simplify financial oversight, Budgety enables you to track project expenditures and analyze budgetary data with precision and ease.
At the budget page bottom of the screen, you will find a section titled "List of costs", where you can begin entering cost items right away.
If no costs have been recorded yet, a streamlined cost entry form will appear beneath the budget details. This form is specifically designed to quickly capture the essential information you need.
After submitting your first cost, you can promptly start monitoring your expenses in relation to your budget.
Once the initial cost is entered, the form transforms into a table displaying the cost alongside a new "Add cost" button. This button directs you to a more comprehensive cost entry form for further details.
Adding Costs
Within Budgety, effective cost management is a dynamic and comprehensive process that commences as soon as you create your budget. The "Cost history" section provides a straightforward form for you to input your initial cost details.
It is essential to understand that the forms for entering costs differ based on whether the costs are linked to logged work. For costs associated with logged work, you will need to provide details of the work logs along with the corresponding costs. Conversely, for costs not linked to logged work, you will specify the number of units and the cost per unit, making it easy to distinguish between various types of costs.
Based on logged work
Budgety makes it easy to add costs associated with logged work hours. Simply select "Yes" in the "Based on logged work" field, and the form will adjust accordingly to gather the required information.
Work logged by: Selecting the work logged by specific team members.
From date and Until date: Specify the log work's date range.
Cost per hour: Indicating the cost per hour.
Budgety will automatically recalculate costs based on logged work every day. This process will only be executed if the cost date range is currently applicable. Read more about synchronization.
Not based on logged work
For expenses that are not directly associated with logged work, please select "No" in the field provided, and you will be directed to a slightly different form.
Assignee: The owner or assignee of the cost.
Date: Specifying the date on which the cost occurred.
Units: The number of units.
Cost per Unit: Indicating the cost per hour.
Cost description
Regardless of whether the cost is logged or not, please provide a description to assist you in identifying the expense in the future.
Classify costs
Regardless of the type of cost, you can classify costs into the following categories.
CAPEX/OPEX: Indicate whether these are day-to-day expenses associated with regular business operations or long-term investments.
Direct/Indirect: Clarify whether they are associated with project production or not.
Custom Categories: Create new categories to classify your costs according to your preferences.
Associate costs
You can associate costs with an existing forecast. This step ensures that the expense is correctly reflected in your financial planning and allows you to compare actual costs against the forecasted amounts.
Editing, duplicating, and deleting costs
Budgety provides you with the flexibility to effectively manage your expenses. Each entry in your "Costs history" table features an action menu at the end of the row, enabling you to:
Edit: Refine or add more details to your cost entry, using the same detailed form used for adding new costs.
Duplicate: Create a new cost entry with the same data as the original — CAPEX/OPEX, direct/indirect, category, assignees, date, units, cost per unit, and linked forecast. The new entry is named "Copy of [original cost name]", so you can review and adjust it as needed.
Delete: Remove a cost entry entirely if it was added in error or is no longer applicable.
Synchronize costs based in logged work
Every cost associated with logged work is recalculated whenever the cost is created or edited. There are two methods for recalculating a cost:
Automatically, Budgety will recalculate costs based in logged work from all Budgets where their data range applies now.
Manually, clicking in the Refresh unit hours button in the Costs History section of the Budget. This will recalculate all the costs based in logged work of that budget.